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The Trier University of Applied Sciences has licensed the Citavi Web and Desktop Bundle until the end of November 2023. As a member of the university, you can use two editions of the literature management programme free of charge:
Both editions support you in the central phases of your writing projects. With their help, you can, for example:
Citavi works with Microsoft Word and common LaTeX editors. A virtualisation solution is required to install the desktop edition on a Mac OS computer.
Download Citavi 6 and install it on your computer. Create a Citavi account (registration). Then you can create projects via the desktop edition and save them locally or in the Citavi Cloud.
Create a Citavi account (registration) and then log in to Citavi Web. You can now create projects via the web edition and store them in the Citavi Cloud.
Both Citavi editions allow you to save your projects in the Citavi Cloud. The licence provides you with around 5 GB of free storage space, and you can purchase additional "Citavi CloudSpace" in the Citavi Shop if required.
You can check at any time how much storage space you have already used for one or all projects and how much is still open to you:
In Citavi Web:
Alternative (from an open Cloud project): Information in the manual.
In Citavi 6 for Windows:
1. Restart Word.
2. Switch to the Insert tab.
3. Click Get add-ins.
4. In the Search field, enter: Citavi. Click the search icon.
5. UnderCitavi Assistant, click Add.
6. In Word, click the Citavi Assistant.
7. Log in with your Citavi Account information.
8. Open the desired Citavi Cloud project.
1. Start Citavi. On the Welcome Screen, click New project.
2. Choose a name for the project.
3. Save the project in a folder that all team members can access.
4. Let the other team members know where the project has been saved.
1. Open the Citavi Cloud project.
2. On the File menu, click This project.
3. Click Share.
4. Enter the email addresses you want to send an invitation to. You can enter multiple email addresses.
5. If you want, enter a message to welcome your team members to the project.
6. Click Invite. The future project member will receive an email with an invitation link. As soon as the new project member clicks the link, the cloud project will appear on his or her Welcome Screen and can be opened directly from there.
Add via Citavi Desktop:
Add via Microsoft Word:
Some citation styles require the download of an additional data package to map the set of rules correctly ("citation key package"). If you have clicked on such a style in the citation style search window, you will find the download link in the right-hand column. Example: "Theisen, 17 ed. (Chicago style)".
To remove a citation style from your personal list, do the following in Citavi Desktop:
General: Adjust references and bibliography
The references and bibliography entries are inserted into your Word document as Citavi fields. You can recognise this by the fact that a reference or entry is boxed when you click on it. Important: If you want to edit its content, you should not type the changes into the box 'normally' - the next time you update your document, the adjustments will be removed again.
To add information such as "Cf" or "p. 34" to the references, use the option "Insert with options" when inserting them or subsequently the tab "Proofs" in the left Word Citavi column.
If you want to make further or fundamental changes, you have two options:
Way 1: Convert Citavi fields
Way 2: Citation Style Editor
Citavi Desktop offers a citation style editor that allows you to modify existing citation styles or to create new citation systems. For example, you can use the citation style editor to ensure that references of indirect quotations are always prefaced with "Cf".
The editor can be found in Citavi under "Citation" > "Citation style" > "Edit citation style ..." > "Edit" / "Create citation style". Information and instructions can be found here:
The Trier University of Applied Sciences does not have a citation guideline that applies to all locations and departments. Some departments offer guidelines for writing academic papers, which provide you with rules or suggestions for citing, among other things. Furthermore, the library provides you with an introduction to the internationally widely used citation system APA 7th edition - covered in Citavi as "APA American Psychological Association 7th ed.".
You can find the work aids for free download here:
Please note: Your lecturers' specifications always have priority!
Beta versions of the footnote citation systems proposed in the guideline:
Alternatively, you can save the file as an .xml file first and change the file extension to .css afterwards (Windows Explorer > View > Check "file name extensions").
If the .css file is stored in "Documents\Citavi6\Custom Citation Styles", it can be added as usual in Citavi via the menu item "Citation" (see above). If it is stored elsewhere, you can proceed as follows:
Please send any suggestions for improving the .css files to:
Note: Harvard system
The Harvard system proposed in the guideline (with in-text references in author-year form) is essentially covered in Citavi by "Theisen, 17 ed. (Harvard style)".
If necessary, the placement of the references in the text can be replaced by a placement in footnotes. To do this, go to the Word "Citavi" tab, choose "Options" and use the item "Default reference placement".
If you have any questions regarding the campus licence, installation or training, please contact:
Dr. Stefan Bagusche
University Library (Environmental Campus)
Missing information? Broken links?
Please send your suggestions and comments to:
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