Publication Fund of Trier UAS

The Trier University of Applied Sciences strives to support its publishers in publishing research results in open access. To this end, since 2021 it has provided a fund from which authors of OA publications can, if necessary, have part of their publication charges reimbursed.

The publication fund is currently financed exclusively from research funding and has a budget of 20,000 EUR.

The funding is currently up to 700 EUR per scientific article, subject to available funds. Please note that this amount often does not cover the full publication charges. As funding is limited and depends on third-party funds to be acquired, no guarantee of reimbursement can be given.

For information:

• APCs for an OA publication can vary from journal to journal. For example, some journals charge publication fees of 2,000 EUR or more per article (info article: "How much do top publishers charge for Open Access", P. Markin, state 2017).
• Alternatively, it is often possible to publish your research results as a second publication in OA ("green path") - possibly subject to an embargo period. Usually, this does not incur any costs for you. Please note the Open Access policy of the respective publisher (information: Sherpa Romeo).

Unfortunately, funding cannot be guaranteed. Even if all eligibility criteria are met, it is only possible if there are corresponding resources in the fund.

The number of OA publications by members of Trier University of Applied Sciences is currently low. For the time being, funds are allocated on a "first come - first serve" basis.

If you publish in journals of the publishers Springer Nature or Wiley & Sons in Open Access, your publications are usually covered by the DEAL agreements to which Trier University of Applied Sciences is a party.

For you as an author, this means, among other things:

• You will not be invoiced directly by the publishers for the publication fees.
• Instead, the library receives an invoice after your publication appears, which is forwarded to you.
• After you have paid the invoice, you can apply for partial reimbursement from the publication fund.
• In the case of publications in Gold journals, you will receive a 20 per cent discount on your fees from the publisher.

Detailed information on DEAL can be found at:

• MPDL Services: DEAL info page.

Every member of Trier University of Applied Sciences is eligible to apply. The publication fund is primarily intended for publishers without alternative possibilities of funding or support. Students are expressly included.

Members of the university include:

• professors
• lecturers
• research assistants
• other full-time employees
• teaching staff for special tasks
• enrolled students
• academic and non-academic staff in private employment who work full-time at the university as staff of the university within third-party funded projects.

General:

Due to the limited funds available, applications can currently only be submitted for journal articles. The exact funding criteria are listed in the next tab. For Open Access book publications, the publication grant of the Deutsche Forschungsgemeinschaft DFG (German Research Foundation) can be used, if applicable.

DEAL:

The following journal articles can be published in OA in Springer or Wiley journals under the DEAL agreements:

• Springer journals (gold/hybrid):
  • original papers,
  • review papers,
  • brief communications,
  • hybrid only: editorial notes,
  • hybrid only: book reviews,
  • hybrid only: reports.
• Wiley journals (gold/hybrid):
  • primary research articles,
  • review articles.

General: Please note!

Due to the limited resources available, the fund is primarily intended for publishers without alternative funding and financing options.

• Before submitting an application, please check whether it is possible to cover the publication charges from other funds (e.g. via individual funding programs or publication grants from approved projects). Co-funding of the total charge from other funds is permissible.
• For externally funded projects newly applied after March 1, 2021, the following applies: Articles published in Open Access as part of the project can only be funded if publication funds in an appropriate amount have been applied for in the project.
   

Funding criteria for journal articles:

In order for you to receive funding from the university's publication fund as the author of an OA journal article, the following criteria must be met:

• You are a corresponding author of the publication (or "submitting author") and a member of Trier University of Applied Sciences at the time of invoicing. In the case of multi-authorship, the scientific work must have originated predominantly at Trier UAS.
• Your affiliation to Trier UAS is indicated in the publication.
• The article has been published (a) in a golden OA journal: All articles of the journal are fully and directly accessible free of charge via the internet after publication. Or: Your article has been published (b) in a hybrid subscription-based journal that falls under the DEAL transformation agreements with the publishers Springer Nature and Wiley & Sons.
• The journal applies the rigorous quality assurance procedures recognized in the relevant subject (peer review).
• Your contribution is placed under one of the following three free licences: CC BY, CC BY-SA, or CC BY-ND. For publications in Springer Nature or Wiley journals (DEAL), the CC-BY license should have been used.
• he visibility and discoverability of your contribution is guaranteed: It has a DOI and is linked to your ORCID profile. Furthermore, you agree to publish it additionally on the Trier UAS publication server.

• Directories of quality-assured OA media:
  • Directory of Open Access Books (DOABooks)
  • Directory of Open Access Journals (DOAJ)
  • Directory of Open Access Repositories (OpenDOAR).
• Further aids to quality assessment:
  • Helmholtz-Gemeinschaft: "Predatory Publishing"
  • Think. Check. Submit. - checklist for the selection of an OA journal
  • University Library Frankfurt a. M. - assessing the quality of an OA journal.

Due to the limited funds available, the publication fund is primarily intended for publishers who have no alternative funding or financing options available to them.

Our request: In your project proposals or projects, please check whether the costs for OA publications can be fully covered by other funding.

• Background:
  
  You may be charged publication fees (APCs = "article processing charges") for publishing OA articles. The publication fund allows you to be reimbursed for part of the fees.
  
  You will receive APC invoices from:
  • your publisher (outside DEAL) or
  • Trier UAS (DEAL).
     
• Application date:
  
  Current policy: you may submit the application after the invoice has been paid.
   
• Application submission:
  
  Please send your application to openaccess[at]hochschule-trier.de. It will be sent to the Open Access Service Center of the Trier UAS Library.
  
  The following documents should be attached:
  • completed application form: PDF file (German),
  • publisher's invoice (only outside DEAL),
  • proof of payment (only outside DEAL).
     
• Application examination:
  
  You will first receive a confirmation of receipt. The library's Open Access Service Center then checks on behalf of the university whether the funding criteria have been met and informs you of the result by e-mail within a short period of time.
  
  In case of a positive decision, reimbursement will be made to the cost center or private account you have specified (duration: usually two to three weeks; please indicate shorter payment terms if desired).
  
  Please note:
  • Reimbursement may only be made to the account or cost center from which the expenses were (pre)financed.
  • Reimbursement is possible for invoices from calendar year 2021 onwards. The date of the publishing invoice is decisive.
  • For invoices with foreign currencies such as US dollars (USD) or Swiss francs (CHF), the euro exchange rate must be taken into account.
  • Bank charges and foreign exchange fees cannot be reimbursed from the publication fund.

Background:

Trier UAS participates in the DEAL agreements with Springer Nature. This allows you, among other things, to publish articles in pure Open Access journals with Springer Nature. A 20 percent discount is granted on the APC list prices incurred (APC = "article processing charge"). The APCs are first billed to the university and then charged back to you. You may be reimbursed for part of the cost through the publication fund.

Key data of the journals available for selection:

• designation: "fully open access journals"
• more than 400 journals to choose from (state: 03/2021)
• overview: Springer Nature journals gold ("fully open access") / hybrid

Note: Nature journals whose title contains the term "Nature" ("Nature branded journals"), magazines, e.g. Scientific American, Spektrum der Wissenschaft, and technical journals such as ATZ or MTZ are not covered by the DEAL agreement.

Procedures:

Assistance from MPDL Services GmbH:

As a corresponding author, fully and consistently identify Trier UAS as your DEAL institution during the submission and publication process. This information should also correspond to the manuscript and the publication itself.

If you are affiliated with more than one institution, Trier UAS should only be mentioned first if the scientific achievement on which the article is based originated mainly at it.

Use only your institutional e-mail address.

If you are unsure whether your employment entitles you to OA publishing under DEAL (e.g., as an emeritus professor), please check with your university library.

Publisher information:

• Springer Nature: web info page for authors
• Springer Nature: info sheet for authors.

Background:

Trier UAS participates in the DEAL agreements with Springer Nature. This allows you, among other things, to publish articles in hybrid journals in OA at Springer Nature. (Note: You can still publish your article there in classic closed access - the so-called "opt-out", including a transfer of usage rights to the publisher).

If you choose this method, you will not be invoiced directly by Springer for the publication fees. After your publication appears, the library will receive an invoice which will be forwarded to you. After you have paid the invoice, you can apply for partial reimbursement from the publication fund.

Key data of the journals available for selection:

• designation: "open choice journals"
• more than 2,000 journals to choose from (state: 03/2021)
• overview: Springer Nature journals gold / hybrid ("open choice")

Note: Not covered by the DEAL agreement are Nature journals whose title contains the term "Nature" ("Nature branded journals"), magazines, e.g. Scientific American, Spektrum der Wissenschaft, and technical journals such as ATZ or MTZ.

Procedures:

Assistance from MPDL Services GmbH:

1. As a corresponding author, fully and consistently identify Trier UAS as your DEAL institution during the submission and publication process. This information should also correspond to the manuscript and the publication itself.
   
   If you are affiliated with more than one institution, Trier UAS should only be mentioned first if the scientific achievement on which the article is based originated mainly at it.
   
   Use only your institutional e-mail address.
   
   If you are unsure whether your employment entitles you to open access publishing under DEAL (e.g., as an emeritus professor), please check with your university library.
2. After your article has been accepted for publication, you will be prompted to select "Open Access" in the publication workflow. Confirm the open access option offered by the publisher ("Open Choice").
   
   Once you have chosen "Open Access," you will be asked to confirm the Creative Commons Attribution License (CC-BY) for your article. While authors have traditionally transferred all rights to their work to publishers, under the CC-BY license, authors retain the right to reuse their own work and freely and legally share their published articles so that scholars worldwide can read and build upon your work, provided they cite you.
    

Publisher information:

• Springer Nature: web info page for authors
• Springer Nature: info sheet for authors.

Background:

Trier UAS participates in the DEAL agreements with Wiley & Sons. This allows you, among other things, to publish articles in pure OA journals at Wiley. A 20 percent discount is granted on the APC list prices incurred (APC = "article processing charge"). The APCs are first billed to the university and then charged back to you. You may be reimbursed for part of the costs through the publication fund.

Key data of the journals available for selection:

• designation: "Wiley Open Access", "fully open access journals".
• more than 200 journals to choose from (state: 03/2021)
• overview: Wiley journals gold ("Model OA")/ hybrid.

Procedure:

Assistance from MPDL Services GmbH:

As a corresponding author, fully and consistently identify Trier UAS as your DEAL institution during the submission and publication process. This information should also correspond to the manuscript and the publication itself.

If you are affiliated with more than one institution, Trier UAS should only be mentioned first if the scientific achievement on which the article is based originated mainly at it.

Use only your institutional e-mail address.

If you are unsure whether your employment entitles you to open access publishing under DEAL (e.g., as an emeritus professor), please check with your university library.

Publisher information:

• Wiley & Sons: DEAL info page
• Wiley & Sons: workflow for Gold Wiley Open Access.

Background:

Trier UAS participates in the DEAL agreements with Wiley & Sons. This allows you, among other things, to publish articles in hybrid journals in OA at Wiley. (Note: You can still publish your article there in classic closed access - the so-called "opt-out", including a transfer of usage rights to the publisher).

If you choose this method, you will not be invoiced directly by Wiley for the publication fees. After your publication appears, the library will receive an invoice which will be forwarded to you. After you have paid the invoice, you can apply for partial reimbursement from the publication fund.

Key data of the journals available for selection:

• designation: "Online Open"
• more than 1,400 journals to choose from (as of 03/2021)
• overview: Wiley journals gold / hybrid ("Model OO").

Procedure:

Assistance from MPDL Services GmbH:

1. As a corresponding author, fully and consistently identify Trier UAS as your DEAL institution during the submission and publication process. This information should also correspond to the manuscript and the publication itself.
   
   If you are affiliated with more than one institution, Trier UAS should only be mentioned first if the scientific achievement on which the article is based originated mainly at it.
   
   Use only your institutional e-mail address.
   
   If you are unsure whether your employment entitles you to OA publishing under DEAL (e.g., as an emeritus professor), please check with your university library.
2. After your article has been accepted for publication, you will be prompted to select "Open Access" in the publication workflow. Then confirm the open access option offered by the publisher ("OnlineOpen").
   
   Once you have chosen "Open Access," you will be asked to confirm the Creative Commons Attribution License (CC-BY) for your article. While authors have traditionally transferred all rights to their work to publishers, under the CC-BY license, authors retain the right to reuse their own work and freely and legally share their published articles so that scholars around the world can read and build upon your work, provided they cite you.

Publisher information:

• Wiley & Sons: DEAL info page
• Wiley & Sons: workflow for Gold Wiley Open Access.

The European Commission supports the Open Access publication of results from EU-funded projects with an Open Access publishing platform: Open Research Europe (ORE). The platform allows authors of publications resulting from EU-funded projects to apply for the payment of publication fees of 780 EUR per article.

More detailed information can be found on the ORE website:

• European Commission: Open Research Europe (ORE).

In September 2016, the Federal Ministry of Education and Research (BMBF) presented an Open Access strategy to improve the framework conditions for OA in Germany. Among other things, authors are encouraged to publish contributions that are produced within BMBF-funded projects in OA.

Funding for publication fees can be applied for as part of the project funding.

The Deutsche Forschungsgemeinschaft DFG (German Research Foundation) is a co-signatory of the "Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities" and supports efforts to make research freely available via the Internet. Among other things, the DFG provides publication funds of 750 EUR per year in individual funding. Authors can apply for these funds for Open Access publications that were produced within DFG-funded projects.

Information on individual funding can be found here:

• DFG: Support for Researchers in Open Access publishing

In addition to funding publications resulting from DFG projects, the DFG has established a publication grant for foundational works and works of "particular scientific importance":

• DFG: information publication grants
• DFG: guideline publication grants.