Corona virus: Current information

  • There is a ban on public meetings of more than 2 people (exceptions for families or for people who live together).
  • The start of lectures in the summer semester has been postponed to 20th April 2020. Online learning materials can also be provided before 20.04. The departments will inform students about this.
  • Examinations will not take place until 20 April (for exceptions see FAQ below). Deadlines will be postponed so that students will not suffer any disadvantages.

  • Deadlines for seminar and final papers will be postponed by 6 weeks.

  • All buildings and service institutions of the university will be closed for visitors and students from 24 March. Please contact us by phone, fax or e-mail if required. The computer rooms in Trier and Birkenfeld are also closed.

  • The canteen at the main campus will be closed from 23.03.2020. The canteen at the Environmental Campus Birkenfeld is closed to the public, but take-away meals are offered until April 9th.

  • Events at the university no longer take place.

  • The home office regulations and working hours were extended for employees.

Further information can be found in the following FAQ

Current information from the Presidency

Information of 25 March

Dear colleagues and students,

we hope you are doing well these days.

The ban on contact in public places, which has now been in force since Sunday, affects all of our lives. We hope that together with your friends, your family and your whole social network you will manage it well.

At our university, too, we have to adapt to this in order to make our contribution to society. For this reason, we have made a few changes and additions to the Internet pages and the FAQs at https://www.hochschule-trier.de/en/university/news-publications/corona-virus-current-information, to which we would like to draw your attention:

  • Public events will not take place until further notice.
  • All buildings and service institutions of the university are closed for visitors and students. You can visit the university's service institutions if you have made an appointment by e-mail, telephone or other channels. Exceptions are made research, individual examinations and assistance work. 
  • The public contact restrictions also apply to the university's outdoor area.
  • In the offices, the distance rules of at least 1.50 metres as well as the hygiene instructions should be observed, provided that this is possible with the maintenance of our current minimum operation.
  • If you have any questions, you can also contact your staff council representatives and the representatives for the severely handicapped at any time, in addition to the central e-mail address infogesundheit(at)hochschule-trier.de  
  • You will find information on groups who are specifically at risk in our FAQs. In order to find out if you belong to the group who is specifically at risk, please consult the information provided by the Robert Koch Institute. 
  • If you belong to the risk group due to previous illnesses, chronic diseases or other impairments and have questions about telework or other issues, please contact your team leader or a person of your choice.  This can be, for example, the representative body for severely disabled persons, a member of the staff council or the university management via the known e-mail address infogesundheit(at)hochschule-trier.de. We want to particularly protect our risk groups and will work with you to find suitable solutions: For telework but also for special protection at your place of work.
  • The elections at the university, which are planned for May and June, cannot take place. We are in contact with the Ministry for this. This also affects the other universities in Rhineland-Palatinate. We are currently clarifying together what we have to consider if the elections are postponed by a few months and will inform you.
  • We are also looking for possibilities for committee resolutions. For example, a meeting of the Senate, the University Council or other committees is not possible at present. In these settings rules of distance cannot be observed and if a member should fall ill, the consequence would be that all those involved would have to go into quarantine afterwards.  Here too, we are looking for solutions in consultation with the other universities and the Ministry.
  • Many of you are currently asking about the start of lectures on 20.4.2020. There is no new information on this, as the effects of the current measures must first be observed. We will inform you as soon as possible.
  • Planning is taking place on all levels up to the federal government level for the special conditions of the summer semester, especially for students, but also for all universities. We will continue to keep you informed on this issue as well, but we ask for a little more patience.
  • Finally, we would also like to inform you that there has been a corona infection of one member of the university (as has been at almost all other universities). With this information, we would also like to point out that in this case there has been no contact at the university. This shows how important a quick quarantine and information are. From our point of view, this case has been handled in an exemplary manner. This is also what we expect for subsequent infections, which we do not wish for you or ourselves at all, but which we unfortunately have to expect.

On behalf of the entire Presidency and the Pandemic Working Group (ASP), I wish you continued strength and health

With kind regards

Dorit Schumann

FAQ - General questions

Is there a central point of contact for questions about coronavirus?

Yes. Trier University of Applied Sciences has set up its own pandemic working and control group (ASP), which coordinates the measures related to the coronavirus centrally and involves experts from the company medical service and the health authorities. It also coordinates with the state ministries and other public institutions.

Please direct any questions or comments in connection with Trier University of Applied Sciences to infogesundheit(at)hochschule-trier.de.

You can reach the State information portal on the coronavirus at

 www.rlp.de/de/buergerportale/informationen-zum-coronavirus/

The State Government of Rhineland-Palatinate has set up a hotline on 0800 575 81 00 for general questions relating to the coronavirus. Open daily from 8 a.m. to 6 p.m., at the weekend from 10 a.m. to 3 p.m.

You can reach the medical on-call service (German speaking) via telephone number 116 117. In addition, the state government has set up a hotline for questions about day care 8german speaking), with the telephone number 06131 967 500. It can be reached daily from 8 a.m. to 6 p.m. and on weekends from 10 a.m. to 3 p.m.

What does the university do to protect employees, students and visitors to the universi-ty?

The university implements the recommendations of the federal and state governments and the Robert Koch Institute promptly. This includes in particular general protective and hygienic measures as well as the coordination of other measures in the areas of occupational safety, study and teaching, business trips and public traffic. Basically, contact by phone or email is currently preferable to personal contact. Corresponding formats are available in every advisory institution at the university. The general precautions to avoid infection must be observed. Please also note the detailed information in the FAQ and the current information by the university management.

You can also find the latest information by the university on the following website: www.hochschule-trier.de/go/coronavirus

How can I protect myself against the coronavirus?

The current focus is on slowing the spread of the virus. Employees and students should pay particular attention to good hand hygiene, sufficient distance from the sick and the usual cough and sneeze etiquette (see below).

The following measures are recommended:

  1. Wash your hands regularly and thoroughly and hold your face as little as possible.
  2. Avoid shaking hands and hugs as a greeting.
  3. The distance to other people should be about 1-2 meters.
  4. As far as possible, do not touch door handles, handles and handrails in buses and trains.
  5. Rooms should be well ventilated regularly.
  6. The so-called cough and sneeze etiquette should be adhered to:
  • When coughing or sneezing, keep at least 1.5 meters away from other people and turn away.
  • Cough or sneeze in the crook of your arm or use a disposable handkerchief - use only once and then dispose of in a trash can. If a cloth handkerchief is used, it should then be washed at 60 ° C.
  • Wash your hands thoroughly after blowing your nose, sneezing or coughing.
What does social distance mean and how can social exclusion be avoided?

Social distance means keeping the distance of 1.5 to 2 meters as far as possible and also staying away from larger groups. Refraining from shaking hands is just as much a part of this as talking to my counterpart. This should not only be adhered to at the university, but also with social contacts outside the university (with the exception of the closest family members, of course).

Social distance does not mean social exclusion. The usual familiar rituals cannot be replaced by a smile, a wave or a slight bow, but these do lead to a friendly atmosphere. Respectful treatment is a key concern for us and helps to avoid social exclusion. Should a member of the university have been in risk areas, have been in contact with someone with Corona or have become ill, we would like to appeal to all of you to refrain from any form of exclusion. Quite the contrary: Ask people in your immediate area about their condition or whether you can offer help.

FAQ - Legal aspects for employees

What are the regulations regarding home office?

In agreement with their team leaders, employees can until 20 April 2020, also use teleworking outside the existing service agreement and, if necessary, shift working hours.

In this way, we would like to reduce contact opportunities as far as possible and offer employees the opportunity to take care of children or relatives while maintaining the necessary university services.

For children in need of care, the state government has ensured emergency care at all schools that were not closed by individual decree. The same applies to the area of the day care centres. For this purpose, the state government has also set up a hotline for questions regarding day care, the telephone number 06131 967 500, which can be reached daily from 8 a.m. to 6 p.m. and at weekends from 10 a.m. to 3 p.m.

How can I work at home?

The university offers numerous opportunities to work from home. Call forwarding can be set up directly on the personal telephony device (at the workplace on site). If you no longer have the option of setting up such a diversion on the terminal device, you can open a ticket via the IT center ticket system as an employee of Trier University of Applied Sciences or ask employees of your organizational unit to do so. Please request a call diversion stating your business telephone number and destination number. The university's IT center offers services that are available worldwide without restriction. These are e.g. the e-mail services. Other services are subject to access restrictions, which either require a general network address assignment from the university sector or a special address assignment. In order access general internal resources of your university, the HIZ offers the possibility of secure registration via Shibboleth (password) or dialing in via VPN. If necessary, check whether these services are installed on your devices. If you have any problems setting up these services, please use the data center ticket system.

What should I do if I have been in a designated risk area in the past 14 days?

The risk areas include the areas designated by the RKI: www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete.html.

Persons with residence or permanent residence in the risk areas of the coronavirus identified by the Robert Koch Institute, including the French region Grand Est, will not be admitted to the university until further notice. Managers in all areas are required to ensure compliance with this regulation. For people returning from one of the risk areas, the obligation to leave the university for 14 days is still mandatory, see question "Do employees have to work at home if they are in quarantine?".

As a member of the university, you are obliged to inform your supervisor and the department (Personnel Administration) immediately by phone or e-mail. The first time you experience respiratory symptoms, fever or diarrhea, you should call your doctor and advise them of your trip. In any case, refrain from going to a clinic or a doctor's waiting room. If you already have symptoms of a disease, the further measures are coordinated with the responsible authorities.

Students, third parties (e.g. external companies) and guests of the university who have been studying, privately or on business for the past 14 days in the designated risk areas or have had contact with possible infected people (e.g. living in a community with possible infected people), are also asked not to enter the university's locations in the two weeks after return or after contact. Solutions are found for those affected to avoid disadvantages.

The state government of Rhineland-Palatinate has also set up a hotline for questions about the coronavirus. You can reach them daily from 8 a.m. to 6 p.m., on weekends from 10 a.m. to 3 p.m. on 0800 575 81 00.

Who belongs to the risk group?

In order to find out if you belong to the group who is specifically at risk, please consult the information provided by the Robert Koch Institute. 

The individual risk assessment should be proven by a medical certificate.

Can I work from home if I belong to a risk group?

If you belong to the risk group due to previous illnesses, chronic diseases or other impairments and have questions about telework or other issues, please contact your team leader or a person of your choice.  This can be, for example, the representative body for severely disabled persons, a member of the staff council or the university management via the known e-mail address infogesundheit(at)hochschule-trier.de. We want to particularly protect our risk groups and will work with you to find suitable solutions: For telework but also for special protection at your place of work.

What should I do if I have had contact with an infected person?

You must inform your supervisor or the department (Personnel Administration) directly by phone or e-mail.

Please also send this information by email to infogesundheit(at)hochschule-trier.de.

The supervisor will then decide how to proceed. The basic principle is that the risk of dissemination should be minimized to protect others. In addition, you should report immediately to your responsible health department - even if you have no signs of illness. You can find the responsible health authority in the database of the Robert Koch Institute (RKI) at https://tools.rki.de/PLZTool/.

Who can order a quarantine?

In principle, the responsible health authority orders home quarantine for the maximum duration of the incubation period (14 days) as soon as the person is considered a contact person. In addition, the university, as an employer, can declare an exemption without or against the will of the employees and thus order to stay away from the workplace. This presupposes that the employer has reason to believe that she is unable to work or that the person poses a health risk to other employees or members of the university. The existence of a specific risk of infection with the coronavirus is sufficient for this and the measure can be based on the fact that employees have been in a risk area or in a place with a significantly increased risk of infection.

If I have to be quarantined, will I still be paid?

The continued payment of wages is secured.

Do employees have to work at home when they are in quarantine?

As long as you are not unable to work, yes. At least, this applies to everyone who has the opportunity. This is required by the duty of loyalty to the employer. In the event of a crisis, the handling of alternative telecommuting at the university with regard to the application, provision of end devices and the risk assessment of the teleworking place are suspended. Data protection and information security must be observed. Employees who have mobile devices provided by the university, such as notebooks, tablets or smartphones in particular, should take them home – if possible – so that they can work in an emergency.

What do I have to consider for private trips and private activities?

The employer cannot prohibit private travel. However, travel and private activities in high-risk areas are strongly discouraged. In the event that employees are prevented from accessing the workplace due to their own fault (e.g. traveling to known risk areas, attending major events), the continued payment of wages can be ceased. In general, the university asks you to act responsibly in the context of the current situation.

FAQ - Studies

Are lectures and seminars taking place as planned?

The start of lectures in the coming summer semester will be postponed by four weeks from March 30th to April 20th, 2020.

It has not yet been decided whether the lecture time will be extended at the same time, so that the current date for the end of the lectures applies.

Online teaching materials can be made available to students at the beginning of the course.

How is participation in compulsory events handled?

Students who are at risk of being infected (see question "What should be considered in general?") are exempt from participation. In this case, the lecturers of the course must be informed in advance. Not participating as a mere precaution alone is not sufficient as an excuse. Students who belong to a risk group (e.g. because of a chronic illness) or who are entrusted with the care of people at risk agree to the further procedure

 Participation in courses that are subject to attendance with the lecturers or course coordinators or, if applicable, with the responsible examination office.

(The recommendations for internships apply for company internships).

Do exams take place at the university?

There are no regular examinations until April 20. As an exception, only individual examinations are still possible if they represent the last examination performance.

Regular examinations will be held again from 20 April at the earliest. If any deadlines expire as a result, they will be postponed so that students are not disadvantaged as far as possible.

In view of the the reduction of our on-site student services, we will postpone all submission dates for seminar theses and final theses by 6 weeks.

 

Are there any restrictions on the placement of internships?

Conducting internship stays in a designated risk area is prohibited. Students who are unable to complete their internship should contact their responsible examination office / study service and their departmental secretariat. This also applies if the internship is questioned by appropriate measures by the company.

How do I deal with a stay abroad?

Exchange students should notify their contact person at the International Office and the respective professors.

University students who have planned study-related trips, excursions etc. or are planning for the summer semester must postpone the trip until further notice.

Students who make an Erasmus stay in the affected regions and cancel it receive early Erasmus support, even if the minimum duration is less, for the days spent abroad. Due to the exceptional circumstances, shortened stays abroad are recognized as far as possible.

Are submission deadlines postponed?

In view of the the reduction of our on-site student services, we will postpone all submission dates for seminar theses and final theses by 6 weeks.

Are workshops and laboratories still open?

Workshops, laboratories etc. are closed for study purposes.

Research activities can still be carried out on site in compliance with hygiene and clearance rules; this also includes projects and final theses by students.

What should I do if I am a student at Trier University of Applied Sciences and currently abroad?

As students who are currently abroad, you are currently in a difficult situation in which Trier UAS would like to provide you with as much support as possible. At the moment you are mostly prevented from returning or isolated; teaching is now discontinued in many countries. Please contact your contact person at the International Office and the respective supervising professors, so that we know how you are and we can establish a contact for further information.

Please check whether it is possible to extend your stay, especially to avoid travel. Traveling to Germany is currently prohibited by the state and federal governments from designated risk areas, and there are also numerous travel restrictions worldwide. The best thing to do on site is to wait until the current situation has relaxed again. Where an extension of the stay is not possible due to organizational or personal reasons, and a return trip is still possible, you should in any case maintain a 14-day domestic quarantine after returning.

We will of course act with the greatest possible goodwill in terms of deadlines. Students who make an Erasmus stay in regions affected by the coronavirus and cancel it receive early Erasmus support, even if the minimum duration is not reached, for the days spent abroad. Regions that are declared risk areas by the respective national authority are also considered to be affected regions, not just the risk areas of the RKI. Due to the exceptional circumstances, shortened or aborted stays abroad can also be recognized as a course achievement.

If you have practical problems abroad (money, accommodation, illness, etc.), you should not hesitate to contact the German diplomatic and consular representations, which can provide assistance to Germans abroad.

Of course, the situation is emotionally very stressful for you. Be assured that we as your home university do everything we can to support you. We wish all of our students abroad that they get through this time as well as possible. Stay healthy!

What should I do if I am an international student abroad who is planning to study at Trier University of Applied Sciences during the summer semester 2020?

We are grateful and appreciative that you have chosen Trier University of Applied Sciences for your stay abroad.

Due to the current situation and the current travel restrictions, we recommend international students who are planning to study at the Trier University of Applied Sciences in the summer semester 2020 not to travel to the university until at least April 20. travel to Germany is currently prohibited by the state and federal governments from designated risk areas, and there are also numerous travel restrictions worldwide. The best thing to do is to wait in your country of origin until the current situation has improved again. We hope that this will be the case, but cannot say how the dynamic situation will develop.

As of today, on-site lectures at Trier UAS are scheduled to begin on April 20. In many of our degree programs, you will be able to access virtual content beforehand. If you would like to start your stay at Trier UAS after lectures have restarted, or at a later date, we will be happy to support you in all administrative matters such as enrollment, postponing your stay, looking for an apartment, etc. Please contact our international office by email at aaa(at)hochschule-trier.de or by phone at +49 651 8103 378 to receive more information and advice, or to answer any questions you might have. We hope you that you will get through this difficult time well!

FAQ - Travel and events

Worldwide travel warning

Due to the corona pandemic, the German government has announced a worldwide travel warning for tourist travel until the end of April.

How do I deal with upcoming business trips?

From now on (as of March 16, 2020), all members of the university are subject to a general ban on business trips, which applies to all business trips, further and advanced training, congress participation, etc. in Germany and abroad until further notice.

This does not include business trips between the locations of the university and within Rhineland-Palatinate in connection with business dealings with ministries, offices etc. as well as the taking of urgent, non-deferrable appointments.

University lecturers and students who have planned study-related trips, excursions etc. or are planning for the summer semester must postpone the trip until further notice.

Immediate costs that have already arisen for authorized business trips or that arise from the cancellation (cancellation costs) can be billed via the finance department.

Please wait until you plan further business or study trips, even when the trip starts in the second half of 2020.

 

What rules for events and meetings?

Meetings of more than two persons in public are prohibited throughout Germany. Therefore, all events of the University of Applied Sciences Trier, which were supposed to take place until April 20, will be cancelled.

Internal meetings and discussions are to be limited to what is absolutely necessary; distance and hygiene recommendations are to be observed. Alternative formats for holding meetings, such as telephone or video conferencing, etc., should be preferred.
Participant lists (surname, first name, institution, e-mail contact) are to be maintained for all sessions from now on. This will ensure that potential contact persons can be identified quickly afterwards

 

From now on, lists of participants (last name, first name, institution, email contact) must be kept at all meetings, events and meetings. This ensures that potential contacts can be identified quickly afterwards.

FAQ - Service facilities

Service institutions

All buildings and service facilities of the university are closed for visitors and students.

Nur nach vorheriger Anmeldung über E-Mail, Telefon oder über andere Kanäle, erreichen Sie bei dringenden Anfragen die Serviceeinheiten der Hochschule persönlich.

Please visit us at present only in absolutely necessary cases after prior arrangement by telephone or after making an appointment by e-mail.

If necessary, please use other communication channels such as telephone, fax or e-mail. For clarification of your request, please refer to our information offerings on the Internet.

If it is absolutely necessary for you to visit the university, please remember the RKI's recommendation to keep a minimum distance to other people. In this way you will help to minimize the risk of infection as far as possible.  

Translated with www.DeepL.com/Translator (free version)

Canteen

The canteen on the main campus will be closed from 23.03.2020. The coffee machine on the main campus is out of operation. Snacks are still available at the snack machines.

The cafeteria at the Environmental Campus Birkenfeld is closed to the public, but take-away meals are offered until April 9th. You can order until 11.45 a.m. via WhatsApp on 0176-17964320 or by e-mail to b.straus@campus-company.eu (with your name and pick up time) and pick up your food at the back entrance of the cafeteria.

 

Computer pools

The computer pools in Trier and Birkenfeld are closed.

Library

The university libraries on all campuses of Trier University of Applied Sciences are closed until further notice . Please use the online services and contact the library by e-mail or telephone.

Until further notice, we grant you extended lending periods.

Articles from print journals from our stock can be copied within the framework of cop-yright and sent by e-mail as an internal delivery service.

In urgent cases (e.g. for the preparation of theses) there is the possibility that we send you books from our stock by mail.
Interlibrary loan is discontinued nationwide, i.e. at present we cannot order books or articles from other libraries.

FAQ - Data protection

What rules apply to data protection?

“The duty of care of employers and employers obliges them to ensure the health protection of all of their employees. In the opinion of the independent data protection supervisory authorities, this also includes the appropriate response to the epidemic or pandemic spread of a notifiable illness, which serves in particular for prevention and, in the event of traceability (i.e., in principle, downstream prevention for the contact persons). Of course, these measures must always be proportionate. The data must be treated confidentially and used exclusively for the intended purpose. After the respective processing purpose ceases to exist (usually at the latest when the pandemic ends), the data collected must be deleted immediately. "

Source: The Federal Commissioner for Data Protection and Freedom of Information, further information under the link:

https://www.bfdi.bund.de/DE/Datenschutz/Themen/Gesundheit_Soziales/GesundheitSozialesArtikel/Datenschutz-in-Corona-Pandemie.html

Contact

For questions and information about the coronavirus, please contact: infogesundheit(at)hochschule-trier.de

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